How to Save Bulk Outlook Emails to PDF? – Top Solutions!

How to save bulk Outlook emails to PDF is a common question among Microsoft Outlook users. The Outlook users want to save their Outlook emails in Adobe PDF format. But they are not aware of the techniques through which they can export emails from Outlook data file to PDF. In this article, we will explain some of the popular methods to copy Outlook emails to PDF file format without using Outlook. 

Hi Friends! I want to export a huge size of emails in PDF documents for some legal purposes. The free manual method I have tried seemed lengthy for bulk Outlook emails. Therefore, I am searching for a quick method to save Outlook emails to PDF. If anyone knows any error-free and trustworthy technique for bulk Outlook email conversion into PDF format, please let me know. 

Different Methods to Convert Outlook Email to PDF Document

Outlook does not allow you to save your data as a PDF directly. The Outlook PST file must also be converted to PDF format. The two best and most straightforward methods for converting PST to PDF are described below:

Method 1 – Use Adobe Acrobat Pro DC Application

Adobe Acrobat is the finest tool for exporting emails from Microsoft Outlook as PDF files. However, using it will set you back a lot of money. If you have the funds, using Acrobat as an Outlook add-in will allow you to save emails in PDF format. Then, you have a few more options for downloading PDFs.

Steps to Export PST File with Adobe PDF in Outlook are as follows:

1. When accessing Outlook, select the Ribbon’s Adobe PDF tab.
2. Choose the emails that require conversion.
3. Select the Selected Messages option under the Adobe PDF tab.
4. Pick Create a New PDF from the drop-down option that appears.
5. There will be a new tab for saving created.
6. Click the Save button after naming the PDF file and choosing a location to save it.

You may also save new emails in existing PDF files by choosing “Append to existing PDF” from the drop-down menu. Additionally, you can configure Automatic Archival so that a duplicate of every new email is automatically saved in PDF format. In this way, the process is streamlined and made more automatic. After that, accessing Outlook email files in PDF format will be straightforward for you.

However, there is still a technique to convert PST to PDF format if you are unable to get Adobe Acrobat Pro DC.

Method 2: Using Microsoft Print to PDF 

if you are using Windows and Outlook 2016 or a later version. Then, you can convert PST emails to PDF using Microsoft Print to PDF. All you have to do is turn on Microsoft Print to PDF to convert Outlook PST emails to PDF.

Follow these instructions very carefully to utilise MS Print to convert a PST file to a PDF:

1. Open Outlook and choose the emails that need to be converted from the PST file.
2. After choosing the File tab from the ribbon, click the Print button.
3. From the drop-down option, choose Printer. Then, select Microsoft Print to PDF.
4. Right now, click the Print button.
5. In the saving tab, enter the filename and destination for saving.
6. After that, select Save.
7. The file will be saved at the location that has been specified.

CubexSoft PST to PDF Converter Tool to Save Bulk Outlook Emails to PDF with Attachments

CubexSoft PST Converter software is automated or commercial solution to directly export Outlook emails to PDF format and other saving output such as MBOX, EML, MSG, DOC, RTF, TXT, Office 365, OLM, Zimbra, Thunderbird, PNG, JPEG, Exchange Server, and more. Without installing Outlook, this application enables conversion of Outlook emails, calendars, contacts, tasks, notes, etc. into PDF format. Utilising this program has the main advantage of converting all Outlook mail attachments that are embedded. Even a beginner may use it because of its user-friendly interface and lack of technical understanding.

PST to PDF Converter Software – Working Steps 

To convert Outlook emails to PDF file format with complete details and attachments without using Outlook, then you should try this automated CubexSoft PST to PDF Converter solution. Follow these steps to bulk save Outlook emails in PDF format:

1. Download and Launch the software on your Windows PC.
2. Open the software and go to the Add Files option to load PST files by clicking Export Single Files or Export Multiple Files buttons. 
3. After loading the files, software generates a preview structure of loaded Outlook PST files, chooses desired files and clicks the Export button to continue the process.
4. Choose a PDF file from the available options.
5. After that, select the folder where you want to save your PDF file by clicking the browse option.
6. To convert, press the Convert button to start the process.

Conclusion:  

In this article, we have mentioned top 3 approaches for saving bulk Outlook emails to PDF file format both manually and automatically. If you are a technical user and you have a strong knowledge of technical then you can use a manual solution. If not, then you can go with professional solution i.e. CubexSoft PST to PDF Converter.